Whale Digital Consulting runs hands-on AI workshops for Australian small businesses. You pick from a menu of topics across four areas, from chat models and office tools to content and automation, and we show how the tools differ, so your team knows which ones to use and how.
Updated 15 October 2026
Who this is for, and who it isn't
It's for owners and small teams of one to twenty people who keep hearing about new AI tools and want to know which ones are worth their time. That includes staff who tried ChatGPT once and stopped, and marketing, HR and consulting teams who produce a lot of content and documents.
You're exactly who this AI workshop is for.
That's a diagnosis day with an AI consultant, not a workshop.
On-site in Melbourne or online across Australia, in English or Chinese. Team sessions cap at twelve people.
If you want one system built around your business, our AI consulting does that. There's no certificate at the end. We cap the room at about twelve people so everyone gets to try each tool themselves.
Build your AI workshop from these topics
Pick the topics your team needs. The four areas are examples, and most workshops mix a few topics from two or three of them.
Know the toolbox
A good start if AI still feels like guesswork.
- Which AI model suits which job
- Prompts that get better answers
- Giving AI your business context
- Setting up your own AI assistant
- ChatGPTAll-rounder for writing, analysis, images and custom assistants
- ClaudeCareful writing, reasoning and drafts you can edit
- GeminiGoogle's model, also built into Google Workspace
- Microsoft CopilotAI inside Word, Excel, Outlook and Teams (paid add-on)
- DeepSeek and PoeUseful to compare, with extra care around company data
Everyday office work
For the emails, documents and meetings that fill the week. What's built into Google Workspace or Microsoft 365 depends on your plan, so we check first.
- Email and inbox recaps
- Meeting notes and recaps
- Report summaries
- Slides from a report or chart
- Google WorkspaceEmail drafts, document summaries and meeting notes
- Microsoft 365The same jobs in Outlook, Word, PowerPoint and Teams
- Gemini Notebook (NotebookLM)Ask questions across your own documents
- GammaSlides and one-pagers from a short brief
Marketing and content
For teams that make posts, videos and web pages.
- Client video scripts
- On-brand images
- Short videos and AI presenters
- Landing pages
- SEO, AEO and GEO basics
- ChatGPT imagesProduct shots, social graphics and quick edits
- HiggsfieldAI video and images for ads and social
- HeyGenPresenter videos from a script, with an AI avatar
- CanvaDesign with AI built in, kept on brand
Automation and systems
For the jobs that keep coming back every week.
- Simple dashboards
- AI workflows in n8n
- A first look at GitHub and Copilot
- Hosting small sites on Cloudflare
- n8nConnect your apps and run AI workflows
- Looker StudioFree dashboards from your spreadsheets
- GitHub and CopilotWhere code lives, and AI that helps write it
- CloudflareHosting, domains and security for sites and small apps
Safe use comes with every workshop
Whatever you pick, we cover what should never be pasted into an AI tool, why third-party apps like Poe or DeepSeek need extra care at work, and how to check each tool's privacy settings. You leave with a short AI use policy your team can follow.
AI tools change every few months, so we check the line-up before every workshop. Product names and logos belong to their owners and are shown only to identify the tools; none of them endorses this workshop.
Who gets the most out of it
Owners and sole traders
You do the admin, the marketing and the quotes yourself. You'll see which tools take the most off your plate, and which ones aren't worth the subscription yet.
Marketing teams
Captions, scripts, images and short videos, plus landing pages and how AI search decides who gets mentioned. The examples come from the kind of content you already make.
HR and admin
Job ads, policy drafts, onboarding notes, meeting recaps and the inbox. We also cover where staff data goes once it's in an AI tool, and what should never go in.
Consultants and advisers
Report summaries, proposals, research and slides, and turning a technical chart into something a client can follow at a glance.
Sales and customer service
Reply drafts in your own tone, enquiry summaries, follow-ups and FAQ answers, with a person still reading before anything goes to a customer.
Operations and reporting
Spreadsheets, exports and the numbers you check every week, plus a first look at dashboards and the automation tools that keep them up to date.
Tell us who'll be in the room before the day, and we'll weight the examples toward their work. Mixed rooms work too.
What you leave with
A tool map for your business
One page: which tool to use for which job, how the main ones differ, and which ones you can safely skip for now.
Hands-on time with each tool you cover
You try every tool in the topics you pick on your own laptop, using the kind of work you already do.
Your own AI assistant
Set up with your business background, tone and common questions, so you stop retyping them into a chat box every time.
Prompts and templates to keep
Ready-to-use prompts for emails, meeting recaps, report summaries, video scripts and slides.
A one-page AI use policy
What goes into AI tools, what never does, which tools your team is cleared to use, and when to check the privacy settings again.
A person still checks the output
Every tool is taught with a person reading the output before it goes anywhere. AI doesn't replace you. It helps you go deeper, faster and better.
What it costs
The first conversation is free, 15 to 30 minutes, in Melbourne or online. Workshops are quoted once we know the format, the headcount and which topics you want.
Related services
AI consulting
The whole business first, then one fix at a time, in plain English or Chinese, with a person checking the output before it goes anywhere.
AI Builder
From the page your customers see to the dashboard you run the business from, joined up by workflows, with a person still in charge.
Whale Marketing in One
It reads your sources, drafts in your voice, and keeps a record of what went out. Nothing leaves the building until you say so.
Questions we get asked
Who you'll deal with
Ray S · Founder & CEO, Whale Digital Consulting (ABN 45 585 389 673), Melbourne's Bayside. About us →
15 to 30 minutes, free, in Melbourne or online. Tell us who'd be in the room and what they work on, and we'll suggest the topics and format that fit.
Book a free call